Arriving late will deprive you of valuable treatment time. To avoid delaying the next client, your treatment will end on time and you will be responsible for the full treatment cost. While we will make every effort to perform your entire treatment in the remaining scheduled time, we reserve the right to reschedule your appointment if we feel there is not enough time to give you quality treatment and not keep other clients waiting. Arriving more than 10 minutes late may result in cancellation of your appointment and the $25 cancellation fee for aestheticians and $50 for a MD/DO/ND/NP/PA.
We encourage you to schedule at least two weeks in advance or upon checkout of a current service to reserve the most convenient time for your schedule.
New Client Appointments
Please arrive 10-15 minutes prior to your appointment to allow time for completing consent forms, other paperwork, using the restroom, etc.
If you need to cancel an aesthetic appointment, please contact us 24 hours in advance of your scheduled time. All aesthetic cancellations with less than 24 hours notice are subject to a $25 cancellation fee or $50 fee for a physician/NP/PA appointment. This courtesy enables us to compensate our employees for their time, and maintains a higher availability of our time for you as well as others. By scheduling an appointment, you are agreeing to our cancellation policy. Patients arriving more than 10 minutes late may result in a shortened appointment or a cancellation if there is not enough time to complete the procedure.
Cancellation of a pre-paid and scheduled laser treatments (including but not limited to Ultherapy, laser hair removal, IPL, Clear & Brilliant, etc) will result in a fee of $500 or 40% of total treatment cost (whichever is higher) if not cancelled at least 48 hours in advance. Should the client choose to reschedule at a later date, the fee will be applied to the cost of the procedure at that time.
No shows maybe subject to the above fees and lead to being terminated from the practice without notice.
Gift Certificate & Gift Card Policy
Gift Certificates and Gift Cards are non-refundable and cannot be redeemed for cash or gratuities.
Because our practice is limited to elective aesthetic medicine, we do not bill insurance. Payment for all individual treatments is due at the time of treatment, and all packages must be paid in full at the time of first treatment. All services are final sale; there are no refunds or credit issued for any service, including, but not limited to; laser hair removal, IPL, Botox, Fillers, Facials, and Massage. We accept cash, personal checks, Visa, MasterCard, Discover, and American Express. All prices are subject to change without notice.
Prices & Promotions
We are committed to continuously expanding our services to ensure we bring you the latest and greatest technology. Although we make every effort to keep our website, Facebook, and spa menu updated accordingly, please note that prices, services, and products are subject to change at any time without notice. Special offers and discounts may not be combined. When presented with more than one discount opportunity, we will automatically give clients the discount of greater value at the time of purchase.
We do not offer refunds on services rendered. Aesthetic results are quite variable from person to person and while we do our best achieve the desired outcome if cannot always be guaranteed. Clients are responsible for further treatments needed to achieve further results.
Products: We do not offer refunds on products purchased. Products may be returned for in-store credit within 14 days from the date of purchase when there is a documented adverse reaction to the product. Defective products (i.e., a broken pump) may be exchanged within 14 days for the same product only. In accordance with FDA regulations, we do not offer refunds on any Ideal Protein food products or supplements.
Service packages and pre-paid treatments (except Laser Hair Removal) must be used within 12 months of the date of purchase or they will expire. Laser Hair Removal packages must be used within 18 months of date of purchase or they will expire.
We will be honest in all our dealings with you as our trusted client. Aesthetics is not an exact science and how you may respond to a given treatment will vary from person to person. It is virtually impossible to predict results and therefore payments made for services are for treatments to be performed – not for a specific result. However, we always strive to achieve the absolute best result that we can for you. Thank you for allowing us to serve you!
XO Medical Spa reserves the right to refuse to treat or continue to treat any patient we consider to have medical exclusions or insufficient understanding of the possible risks and/or results or would in any other way be deemed unacceptable to receive medical treatment of this type.
Certain XO Med Spa services are furnished by XO Management Services and are not furnished by XO Medical Spa.